MentorNet Information and Privacy Policy

I. Information Collection and Use

MentorNet is the sole owner of the information collected on the MentorNet website. MentorNet will not sell, share, or rent this information to other parties in ways different from what is disclosed in this document (MentorNet Information and Privacy Policy).

 

II. User Profiles

(a) Creating a User Profile

To join the MentorNet Program as a prospective User (a User refers to a Mentor or Mentee), a User must first create a User Profile. To create a User Profile, a User can log in via an existing account on one of several available social platforms, including, but not limited to, Facebook, LinkedIn, and Google Gmail. A User can also log in by creating an account on the MentorNet website.

If a User logs in via a social platform, some attributes of the User's initial profile may be derived from the public information that the User has specified as accessible by applications that use the social platform. The User should refer to the privacy policy of the appropriate social platform on its website for the most up-to-date terms. This list is provided for the User’s convenience and is not intended to be exhaustive:

If a User logs in via a social platform, MentorNet may, but not necessarily, auto-populate some fields (such as name, e-mail address, and affiliation) of the User’s initial profile. The User, however, is responsible for confirming the accuracy of these data values and making any necessary corrections.

Upon first login, a User completes an initial profile with answers to a series of questions. These answers provide information that include, but is not limited to, personal information (for example, name and e-mail address); demographic data (for example, ethnicity and gender); professional credentials (for Mentors); name of college or university and enrollment status (for Mentees); preferred attributes of potential matches; and interest or comfort in discussing specific issues (for example, work-life integration). MentorNet uses this information to determine the User’s eligibility to participate in the MentorNet Program and to match Mentors with Mentees. MentorNet may post aggregated demographic data about its participants on the MentorNet website; this aggregated demographic data is not linked to any personally-identifiable information. Refer to the Sharing of Information section of this document for detailed information on MentorNet Sponsors and the conditions under which some personal data may be shared with MentorNet Sponsors and other parties.

(b) Updating a User Profile

At any time, a User may log in and edit information in the User’s User Profile.

(c) Removing a User Profile

At any time, if a User no longer wishes to participate in the MentorNet Program, the User may log in and remove the User’s User Profile by contacting MentorNet staff via e-mail (program@mentornet.net).

(d) Hiding a User Profile (for Mentors)

If a User is a prospective Mentor, and if the User wishes to suspend the User’s participation in the MentorNet Program, the User may log in and hide the User’s User Profile. The User Profile remains stored on the MentorNet database, but it is not used for potential matches and cannot be viewed by Mentees or Mentors. If the User later decides to participate again, the User may log in and unhide the User’s User Profile.

 

III. Cookies

A cookie is a piece of data that contains information about a User and that is stored by a browser (for example, Internet Explorer, Firefox, or Chrome) in memory on the device (for example, computer, tablet or smartphone) on which the browser executes. MentorNet uses cookies to maintain user session data, including but not limited to login time and session duration. Usage of a cookie, however, is not linked to any personally-identifiable information while the User is on the MentorNet website. Once the User terminates the browser, the cookie is deleted, unless the User has chosen to have the User’s username and password remembered for one-click login, in which case a cookie resides on the User's device. If a User rejects the cookie, the User will not be able to use the MentorNet website.

 

IV. Log Files

MentorNet uses IP addresses to analyze trends, administer the website, track user movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally-identifiable information.

 

V. Sharing of Information

(a) Sharing of Information within the MentorNet Program

A User’s Public User Profile becomes visible to other Users during the matching process. The attributes visible in a User’s Public User Profile is a subset of all the attributes in the User’s User Profile. When a User answers questions to populate attributes in their User Profile, the visibility of the attribute’s value in the User’s Public User Profile is specified in the information bubble associated with the question asked.

MentorNet uses the profile data associated with each Mentor and each Mentee to make intelligent recommendations on potential matches. The Mentee is initially presented with the Public User Profiles of up to three (3) potential Mentors, from which the Mentee can choose one as a potential match. The Mentee sends an invitation to the Mentor who best fits their preferences. When a Mentor receives an invitation from a Mentee, the Mentor is then able to view the Mentee’s Public User Profile.

(b) Sharing of Information with MentorNet Sponsors

MentorNet does not charge Users any fee to participate as a Mentor or as a Mentee. A MentorNet Sponsor is an entity that donates funds to support the MentorNet Program or that pays fees to access specific services. As discussed above, MentorNet will share aggregated demographic information with MentorNet Sponsors; this aggregated demographic data is not linked to any personally-identifiable information.

Under the following circumstances, MentorNet may share some of a Mentor's personally-identifiable information with MentorNet Sponsors:

  • If a User is participating as a Mentor in the MentorNet Program, and if the Mentor has specified in their User Profile their current employer and that employer is a MentorNet Sponsor or becomes a MentorNet Sponsor, MentorNet may provide the Mentor’s name, e-mail address, and match status to a representative of the Mentor’s current employer.
  • If a User is participating as a Mentor in the MentorNet Program, and if the Mentor has specified in their User Profile that they are a member of or associated with a partnering organization (a professional society, a STEM program, etc.) that is a MentorNet Sponsor or becomes a MentorNet Sponsor, MentorNet may provide the Mentor’s name, e-mail address, and match status to a representative of the partner organization.
  • If a User is participating as a Mentor in the MentorNet Program, and if the Mentor has specified in their User Profile that they are an alumnus or alumna of a college or university that is a MentorNet Sponsor or becomes a MentorNet Sponsor, MentorNet may provide the Mentor’s name, e-mail address, and match status to a representative of the Mentor’s alma mater.
  • If a User is participating as a Mentor in the MentorNet Program, and if the Mentor is matched with a Mentee who is a student enrolled at a college or university that is a MentorNet Sponsor or becomes a MentorNet Sponsor, MentorNet may provide the name of the current employer of the Mentor (but not the name or email address of the Mentor) to a representative of the Mentee’s college or university.
  • If a User is participating as a Mentor in the MentorNet Program, and if the Mentor is matched with a Mentee who is associated with a partnering organization (professional society, STEM program, etc.) that is a MentorNet Sponsor or becomes a MentorNet Sponsor, MentorNet may provide the name of the current employer of the Mentor (but not the name or email address of the Mentor) to a representative of the partnering organization.

Under the following circumstances, MentorNet may share some of a Mentee 's personally-identifiable information with MentorNet Sponsors:

  • If a User is participating as a Mentee in the MentorNet Program, and if the Mentee is a student enrolled at a college or university that is a MentorNet Sponsor or becomes a MentorNet Sponsor, MentorNet may provide the Mentee’s name, e-mail address, major or intended major, degree program, and match status to a representative of the Mentee’s college or university.
  • If a User is participating as a Mentee in the MentorNet Program, and if the Mentee has specified in his/her User Profile that s/he is a member of or associated with a partnering organization (a professional society, a STEM program, etc.) that is a MentorNet Sponsor or becomes a MentorNet Sponsor, MentorNet may provide the Mentee’s name, e-mail address, major or intended major, degree program, and match status to a representative of the partnering organization.
  • If the User is participating as a Mentee in the MentorNet Program, and if the Mentee is matched with a Mentor who has specified in their Profile their current employer and the Mentor’s current employer is a MentorNet Sponsor or becomes a MentorNet Sponsor, MentorNet may provide the name of the college or university, major or intended major, and degree program of the Mentee (but not the name of the Mentee) to a representative of the Mentor’s employer.
  • If a User is participating as a Mentee in the MentorNet Program, and if the Mentee is matched with a Mentor who is associated with a partnering organization (a professional society, a STEM program, etc.) that is a MentorNet Sponsor or becomes a MentorNet Sponsor, MentorNet may provide the name of the college or university, major or intended major, and degree program of the Mentee (but not the name of the Mentee) to a representative of the partnering organization.

Under all other circumstances, MentorNet may share a User’s personally-identifiable information with MentorNet Sponsors if and only if the User has explicitly agreed in the User’s User Profile to sharing specific personally-identifiable information with specific MentorNet Sponsors.

(c) Sharing of Information with Various Other Parties

  • Reporters may be interested in interviewing Users about their experiences with the MentorNet Program. If a User gives permission in the User’s User Profile to be interviewed by reporters, MentorNet may provide them with the User’s name and e-mail address.
  • MentorNet may hire outside evaluation firms to evaluate the MentorNet Program. If a User gives permission in the User’s User Profile to be contacted by outside evaluation firms, MentorNet may provide them with the User’s name and e-mail address.

 

VI. Links to Third-party Web Sites and Dealings with Advertisers and Sponsors

The MentorNet website may contain links to websites of third parties, including without limitation, advertisers and sponsors, which are not under the control of MentorNet. MentorNet is not responsible for the content of any linked website or any link contained in a linked website, or any changes or updates to such websites. MentorNet provides these links only as a convenience, and the inclusion of any link does not imply that MentorNet endorses or accepts any responsibility for the content on such third-party website. A User’s correspondence or dealings with, or participation in promotions of, advertisers or sponsors found on or through the MentorNet website (including payment and delivery of related goods or services, any personal information or opt-in contact information voluntarily given to advertisers and sponsors, and any other terms, conditions, warranties or representations associated with such dealings) are solely between the User and such advertiser or sponsor. MentorNet will not be responsible or liable for any loss or damage of any sort incurred as the result of any such dealings, including the sharing of the information the User supplies to MentorNet with advertisers or sponsors, or as the result of the presence of such advertisers on the MentorNet website. MentorNet is not responsible for the privacy practices of third-party websites. Users should be aware of when they leave the MentorNet website and should read the privacy policy of each and every website that collects personally-identifiable information. This document (MentorNet Information and Privacy Policy) applies solely to information collected by MentorNet under the mentornet.net and mentornet.org domain names.

 

VII. Surveys

From time-to-time, MentorNet requests information from Users via surveys. Survey information will be used for the purpose of evaluating the MentorNet Program. Participation in these surveys is completely voluntary. If a User does not respond to a survey, however, MentorNet may contact the User via e-mail to follow up.

 

VIII. Security

MentorNet undertakes commercially reasonable precautions to protect User’s Information from loss, misuse and unauthorized access, disclosure, alteration or destruction. Despite these precautions, resolute hackers may wrongfully gain access to your Personal Information. Although such unauthorized access is unlikely, MentorNet informs Users here of this risk and advise Users that MentorNet is not liable for any damages caused by such unauthorized access.

 

IX. Email Options

Users in the MentorNet Program are automatically added to the MentorNet organization mailing list, which is delivered from a mailing-list subscription service (e.g., Constant Contact, MailChimp). Users will receive quarterly newsletters and may occasionally information on partners’ products, services, and special deals. Users may manage their subscriptions via the delivery service.

There are, however, three types of e-mailings that all Users agree to receive when they join the MentorNet Program, and they do not have the option to opt out of receiving these e-mails. These e-mails are invitations to participate in MentorNet evaluation; MentorNet fundraising solicitations; and site and service updates. Therefore, MentorNet will disable the User Profiles of Users who request not to receive any e-mail from MentorNet.

 

X. Site and Program Updates

MentorNet sends Program announcement updates to Users. Users cannot unsubscribe from Program announcements, which contain important information about the Program. MentorNet may communicate with Users via e-mail or phone to provide requested information about the Program and to address issues related to Users’ accounts.

 

XI. Notification of Changes and Acceptance of Information and Privacy Policy

If MentorNet decides to change the MentorNet Information and Privacy Policy, MentorNet will post the changes on the MentorNet website so that Users are aware of what information MentorNet collects, how MentorNet uses it, and under which circumstances, if any, MentorNet discloses it. MentorNet reserves the right to modify the MentorNet Information and Privacy Policy at any time, so MentorNet encourages Users to review our website frequently for such notices. A User’s continued use of any portion of our website following posting of the updated privacy statement will constitute the User’s acceptance of the changes.

 

XII. Revision Date

This Agreement was last revised on March 11,  2015. (Changed "Protege" to "Mentee")

Previous version: August 3,  2014.

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